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Time Blocking 101: How to Take Control of Your Day

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Most entrepreneurs don’t fail because they lack ideas. They fail because their days get eaten alive by distractions. Time blocking is a simple, proven way to protect your focus and make sure the right work gets done.

What is Time Blocking?

Time blocking means planning your day in chunks, where each block of time is dedicated to a single task or type of work. Instead of keeping a long to-do list and hoping you’ll get through it, you assign each task a place in your calendar.

Why It Works

  • Clarity – start the day knowing exactly what to do and when

  • Focus – eliminate the guesswork that leads to procrastination

  • Momentum – finish the day with real progress, not scattered effort

How to Start Time Blocking

  1. Pick your top 3 priorities. These are the tasks that matter most today.

  2. Estimate the time each will take. Be realistic — if something takes three hours, block three hours.

  3. Create focus blocks. Add these priorities into your calendar first. Treat them like appointments that can’t be missed.

  4. Add support tasks. Emails, admin, calls — give them dedicated time slots rather than letting them creep into your focus work.

  5. Include breaks. Rest is fuel. Plan short breaks and a longer lunch so you don’t burn out.

Example Day with Time Blocking

  • 9:00–11:00 – Write marketing campaign draft

  • 11:00–11:30 – Break

  • 11:30–1:00 – Client work (design project)

  • 1:00–2:00 – Lunch + reset

  • 2:00–3:30 – Calls + follow-ups

  • 3:30–4:30 – Finance check + invoices

  • 4:30–5:00 – Quick inbox sweep + plan tomorrow

Pro Tips

  • Use your natural energy. Put demanding work in your peak focus hours.

  • Protect your blocks. Say no to distractions during focus time.

  • Review weekly. Adjust your blocks based on what actually worked.

Get Your Free Business Planner

Want to put time blocking into action right away? Download the Free MY PA Business Planner. It includes weekly layouts with goals, projects, and time blocking sections so you can plan your week with confidence.

👉 Download the Free Planner

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